A practical storyline showing how a business request becomes a governed project, then flows through gates, controls, reporting, and executive decisions.
Action: Completes the intake form with problem statement, sponsor, expected benefit, complexity, timing, and attachments.
Proof point: The PMO can see the request without searching email or Teams threads.
Action: Reviews completeness, assigns score, captures decision reason, and marks the request approved for charter.
Proof point: Demand is converted into a governed work candidate without duplicate entry.
Action: Reviews scope, value, assumptions, risks, and success measures, then approves with comments.
Proof point: The project begins with sponsor alignment and a traceable approval.
Action: Completes stage criteria, links required evidence, and submits the gate for approval.
Proof point: Lifecycle movement is based on evidence rather than informal status updates.
Action: Updates probability, impact, mitigation plan, and escalation flag on a project risk.
Proof point: High exposure is visible before it becomes a surprise executive escalation.
Action: Publishes current status updates and sends the weekly digest.
Proof point: Leadership sees exceptions and decisions needed without opening operational lists.